An email signature plays a vital role in the modern world. There is so much tension when it comes to choosing the right kind of signature to use for our emails. Although a signature may not be of great importance for personal use, a graduate student email signature is effective and important for professional and educational use.
It is important to have a graduate student email signature that is simple, brief, and straight to the point. First of all, as a student, you need a signature because someone can tell more about you by just having a look at your signature. This does not mean that you should put so many things in your signature, as too much information is also not giving readers a good expression about yourself.
For any student, the required elements for a graduate student email signature are just a few personal details that help one know who you are. Some information that should appear on your signature are full name, your major, name of the University or College, your year of graduation, email address, phone number, and a personal or social networking website.
1. Do’s when creating a graduate student email signature
- Be as brief and minimal as possible with your graduate student email signature.
- Write an email signature that is not more than four or five lines. The maximum should be six lines, and anything beyond this is considered irrelevant. It will make your email signature look complicated.
- You can use your image or a logo of your University in the graduate student email signature.
- Use Italics or Bold wherever possible, or when highlighting important information as it draws the attention of the reader.
- Include your role in University if you have to. For instance, you can say that you are a student’s financial security, head of public relations, or a campus ambassador.
- Include your social website if you have one in your graduate student email signature.
2. Don’ts when creating a graduate student email signature
- A graduate student email signature is not a resume!, therefore, try to avoid mentioning details such as your achievements, personal skills, and certificates.
- Do not include quotes in your email signature as what works for you may not work for another person. In addition to that, the person reading your email signature might find the quote offensive.
- Do not include any religious or Bible verses in the email signature.
- Do not add contrast font colors as it might make reading your graduate student email signature difficult.
- Add your institutional address (If applicable to you) because it’ll prevent your email ended up in the spam folder.
To catch the reader’s attention, a graduate student email signature should be written in a professional style. In addition, those who are looking for a starting point when crafting an impressive graduate student email signature can get an idea from this example.
3. Tips for writing the best graduate student email signature
3.1 Use the best font for your signature
Using a proper font will add more versatility to your email signature. Some of the fonts that can be used in any proper email signature include the following.
- Times New Roman
- Arial
- Palatino
- Georgia
- Tahoma
- Verdana
- Lucida
These fonts are available both on smartphones and are already installed on windows and mac platforms. Furthermore, you can use any font size from 10 to 12, depending on the readability of the work. You should also choose your colors wisely because choosing many colors will make your signature look too sophisticated.
3.2 Make people remember you
People should remember you for the right reasons and not the wrong reasons. When you send an email message to your tutors, or employers, with a professional email signature, it will make you look professional. This will make you more memorable as compared to a standard sign off.
3.3 Keep it short
Keep it short and to the point. The person reading your email signature should know more about you by just looking at the brief information you have on your email signature. The graduate student email signature should be personal, but do not overflow it with inappropriate personal information.
3.4 Include your email address, phone number, and address
An email address is important in your graduate student email signature as it makes it much easier for the recipient to contact you. In case of any concern, the recipient may contact you for further guidance. Listing your phone number is also important in many cases because it’ll help other people to reach you directly. A physical address should also be inserted so that the recipient can know where to send your letters to.
3.5 Make sure that the name you’re using is in the correct format
For a student email signature, use your names, including any middle name if there is any. Avoid using any nicknames in your graduate student email signature.
3.6 Use Hierarchy
Using a hierarchy helps in communicating the important information especially since the email signature contains important information. Using a hierarchy in a graduate student email signature is important because it captures the attention of the reader.
4. Conclusion
Using a graduate student email signature is important because it gives the recipient a rough idea of who you are and your professional achievements. Furthermore, you should avoid using too much information in your signature because the idea of including a signature in your email is only to introduce yourself, not to distract the reader. Make sure to choose easy-to-read font sizes, font types, and colors.
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